Sponsor & Exhibitor Information Form

DEADLINE: August 24, 2018
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Company:*
Name:*
Address:
E-mail:*

INSURANCE DECLARATION

Exhibitors (booths only) must comply with the mandatory insurance coverage as outlined in the Exhibitor Manual in order to participate in the CSGNA 2018 National Conference at Quebec City Convention Centre.

OPTION #1

YES, we declare that we have Comprehensive General Liability insurance in force, with a minimum of $2,000,000 CDN and that the policy includes the Québec City Convention Centre, CSGNA Association and contains a cross-liability clause. (Please forward the Insurance Certificate via email to csgnaadministrativeassistant@csgna.com or fax 866-531-0626)

OPTION #2

NO, we currently do not have the required coverage and will require Comprehensive General Liability for the Conference. Coverage will be obtained prior to our participation at the CSGNA 2018 National Conference (Proof no later than August 24, 2018).

Addresses to note:

  • Québec City Convention Centre: 1000 Boulevard René-Lévesque E, Québec, QC G1R 5T8
  • CSGNA Head Office: 4 Cataraqui Street, Suite 310, Kingston, ON K7K 1Z7
INSURANCE DECLARATION: *

COMPANY DESCRIPTION

Please provide a brief description (approximately 35-50 words) of your company and the products / services being displayed at CSGNA CONFERENCE 2018. This description will be provided to delegates in the on-site guide.

Company Description:

DELEGATE PASSPORT QUESTION

Submit your question for inclusion in the delegates passport. This will encourage delegates to stop at your booth, have a conversation, and ask the question on the passport. Once the delegate has completed the passport, and answered all questions correctly, they can enter a prize draw.

The vendors found this to be very successful last year therefor we are pleased to offer the passport again.

Question:
Answer:

CSGNA 2018’s PROCEDURES & GUIDELINESCSGNA recognizes the contributions of exhibitors in providing a meaningful learning experience for program participants. To this end, CSGNA will provide space for exhibits in accordance with the following procedures:
  1. Only those exhibitors who have made full payment by SEPTEMBER 4, 2018 may set up exhibits.
  2. All exhibitors must conduct exhibits in a dignified and professional manner. Sample literature and educational material is the property of each individual company.
  3. All exhibits must be set up by the designated time and no exhibitor shall dismantle the exhibit prior to the official closing time.
  4. All exhibitors and booth personnel must wear the official badge supplied by CSGNA.
  5. All exhibitors, booth personnel and guests must register to gain entrance to the Exhibit Hall.
  6. Each exhibit will be confined to the limit of its respective booth(s) as indicated by the floor plan.
  7. The space contracted by an exhibitor is for the sole use by that exhibitor and may not be resold or sublet to another exhibitor.
  8. Exhibitors must surrender space occupied in the same condition as it was at the time occupied. The exhibitor is responsible for all damage to the exhibit hall property occurring in or upon the exhibitor's booth space or because of acts of the exhibitor, his employees, agents, licensees or contractors, and from and against any and all liability, claims and demands which may arise from, or be asserted in connection with the foregoing undertakings and responsibilities of the exhibitor.
    • Each exhibitor is required to insure himself/herself against property-loss/damage and liability for injury.
  9. Under no circumstances may Exhibitors affix anything to any surface of the building outside the exhibit booth space. Should you wish to hang a banner(s) above your booth, the venue will provide this service wherever possible and if approved by CSGNA. The banner hanging charge (if applicable) will be assumed by the exhibitor.
  10. The exhibit hall will be locked when not open for delegate access. CSGNA will not be responsible for exhibitors’ goods, displays or equipment, however, additional 24-hour security will be provided in the Exhibit Hall areas during operation.
  11. The use of latex products is prohibited due to latex allergies; due to increasing sensitivities to scented products, the use of fragrances is discouraged.
  12. MUST PROVIDE PROOF OF INSURANCE
We have read and agree to the guidelines and procedures as outlined:*